Policies and Procedures

Tuition Payment Information


There are 16 weeks of classes in the fall semester and 16 weeks in the spring semester. Tuition is divided into 4 equal payments each semester and is to be paid on the first meeting day of each month.
WEDNESDAY CLASSES On Wednesday Enrichment Day, teachers are considered independent tutors and are paid directly by the parents. Payment envelopes labeled for each teacher are located next to the sign-in table. Please make sure your tuition payments are placed in the teachers' envelopes and you have included your child's name on the memo line of the check. If paying in cash, please put the cash in a small envelope (available at the table), and label with the student's name so you are properly credited. Many teachers also accept PayPal and Venmo and you can find their PayPal/Venmo addresses listed in the Payment Center. Teachers may charge a supply fee to cover the cost of materials used for the class. These fees should be paid before the first day of class, or with the first month's tuition at the latest. Supply fees are usually a one-time fee, although some teachers may break the year's supply fee up into two payments, to be paid in the fall and again in the spring. Supply fees are listed on the class descriptions.
MONDAY CLASSES Tuition for Monday Academic Program is a monthly fee paid to Compass. Parents are responsible for providing all required textbooks and materials. You may pay by check or online though the website’s Payment Center. All classes on Mondays are also available a la carte for families who are just looking for one or two courses.




Late and Missing Payments


Teachers rely on prompt payment from students. Late tuition payments (3 weeks late or more) or unpaid tuition may result in the following consequences: students may be asked not to participate in Compass-sponsored activities, students may be asked not to return to classes until tuition is paid, or students may not be allowed to register for new classes. Consistently late payments may result in additional consequences. If you have a situation where you need extra time to pay for classes, please contact your children's teachers early to explain the situation and work out arrangements. Many of the teachers are happy to work with parents, knowing that life can happen. However, communication is key. As stated above, our teachers rely on prompt payment from families. Although it does not happen often, we occasionally have families who have been consistently or excessively late with payments. We want your students to be able to attend classes at Compass, but we also need to protect the interests of the teachers. If a family's payment history or anticipated class load causes concerns for the directors or teachers, we will contact you. Arrangements may include limiting your student(s)' class load, giving two months' non-refundable deposit paid in advance, or developing another plan of action.




Drop Off & Pick Up


When students are dropped off for the classes, you will sign them in using the iPad kiosk located outside the registration area or using the student check in app. All students should be signed in when on campus. You will drop them off at the reception area of the fellpwship hall (located on the back of the building). On the first day of class, students will receive a clip-on laminated name tag with their schedule and room numbers on the back. This will help students know where to go for each period. They should bring it back each week, clipped to their clothes or backpack. Your children can be picked up in the same location where you drop them off - the reception area of the Fellowship Hall. When you pick them up, you will notify the volunteer in the office so they can be checked out of the system. We will not allow children to be dismissed outside until their parents have picked them up. High school students are allowed to sign themselves in and out.




Registration Payments


Compass charges an annual Registration fee of $45 per family, plus a facility fee of $15 per student. These are both annual expenses that are due at the time of registration. Checks should be made out to Compass Community, or you can pay online at the Payment Center.




Study Hall / High School Lounge / Waiting Area


When you drop off your child at Compass, we take that responsibility very seriously. We check attendance during every class to make sure that all students are accounted for. Any student sign in on campus must either be in a class, in study hall, with a parent, or in the lunchroom (during lunchtime). Study Hall is available for $10/month. Students who are waiting for their parents to pick them up must wait in the waiting area. We do not dismiss children outside until the parent has come for them. High school students are allowed to sign themselves in and out. If a high school student has a gap in their schedule, we have provided a Waiting Area where these students can stay to read, study, or do other quiet activities in between their classes. High school students on campus must be either in their assigned class, with a parent, in the Waiting Area, or in the lunch room (during lunch time).




Schedule Changes


Registration occurs before fall classes begin and re-registration happens before spring classes begin. For the fall, students will select brand new schedules, and the the spring, students can elect to keep their same schedule or make changes. When you register for a class, it is considered a semester course, and you are committing to staying in the class and paying tuition for the full semester (4 tuition payments plus supply fees). However, we also want to extend grace in situaitons where a class is not a good fit for a student. For that reason, we give a 3-week grace period that allows you to drop a class, but we ask that you use it very sparingly. If you wish to change classes within the first three weeks of class, you will owe the teacher the supply fee (because he or she purchased the supplies for the class with the assumption that your student would be there for the whole term) and the first month's tuition. You will NOT owe the remainder of the tuition payments for the semester. If you wish to change or drop a class AFTER the first three weeks, you are responsible for paying the remainder of the tuition for the semester.* *Exceptions may be made on a case-by-case basis for situations such as loss of job, death in the family, out-of-area move, etc.




Volunteer Obligations


Parent volunteers are essential to help Compass provide a safe environment for your children. A link to the volunteer sign up sheet will be emailed to all the parents as well as posted on our website. We have multiple volunteer opportunities including daytime and evening events, so parents can select the times that best fit their schedule. When you volunteer, you may be asked to help at the sign in table, monitor hallways or lunch, assist in a classroom, help clean up, or supervise events. All volunteer time slots are approximately 3 hours long, and we ask each family to sign up for at least 2-3 times per semester. In the event that you cannot (or choose not to) meet your volunteer obligations, you can pay $40/semester.




Lunch Policy


Lunch is a great time for students to develop friendships. Students who will stay on campus for lunch must provide their own lunch. Please indicate that your child will stay on campus for lunch when registering so we can plan accordingly. Students are expected to stay in the lunchroom during lunchtime and clean up their trash when they are done. At times, due to reaching capacity for lunch, we may give lunch priority to students who are enrolled in classes immediately before and after lunch. If your child finishes classes by or before 12:15 or starts classes 12:50 or later, they may be placed on a waiting list for lunch. If we have enough places, we will gladly open up lunch to them in August. We provide three lunchrooms for students based on grades: K4-grade 2, grades 3-8, and grades 9-12




Sick Policy


While we hate for your child to miss classes, for the health and safety of all, please keep your child at home if he/she exhibits any of the following symptoms: Fever greater than 100°F. A child needs to be fever-free for a minimum of 24 hours before coming to Compass (that means the child is fever-free without the aid of Tylenol® or any other fever reducing substance.) Fever AND sore throat, rash, vomiting, diarrhea, earache, irritability, or confusion. Diarrhea: runny, watery, bloody stools, or 2 or more loose stools within last 4 hours. Vomiting: 2 or more times in a 24 hour period. Note: please do not bring your child if he/she has vomited in the night. Breathing trouble, sore throat, swollen glands, loss of voice, hacking or continuous coughing. Frequent scratching of body or scalp; lice; or rash resembling ringworm or other contagious childhood diseases No reimbursement or credit will be provided to families for classes their children miss due to absences.




Class Cancellations


Compass may cancel classes due to severe weather. We monitor the Clarke County School system, and we will typically cancel classes when their schools are closed. We have a make-up day scheduled during the Spring semester. In the event that classes are cancelled earlier in the year, we will use the make-up day. If needed, we will add extra Monday or Wednesday class days to the end of the Compass calendar in order to make up for missed classes. In the event that an individual teacher cannot make it to class, we typically arrange for a substitute to provide a relevant lesson for the class. If an emergency situation arises and no sub is available, the class may go to study hall for the one period.




Code of Conduct


While in attendance at all Compass classes, events, and activities, students are expected to conduct themselves in a manner consistent with our Statement of Faith and Values by displaying respect and kindness in their attitude, behavior, and communication. We believe the Bible sets the standard for appropriate behaviors and actions, and when issues arise, we will use Biblical standards to guide our policies.
Materials (games, books, video games, cards, clothing, etc) that contain graphic, gory, sexual, or otherwise inappropriate content should not be brought to Compass.

Teachers and Directors have the final say on whether attitude, behavior, communication, or materials are appropriate or not. If you have any specific questions about what is allowed, please contact the director. In order for all students to enjoy their classes and activities at Compass, it is imperative that students conduct themselves appropriately at all times. If a student’s behavior causes consistent disruptions or conflicts, then the teachers or directors may contact the parents directly to arrange a suitable plan to improve the child’s behavior. If the child’s behavior does not improve, Compass and its teachers reserve the right to remove the child from any and all classes and activities. Parents will be refunded the prorated balance of monthly tuition.




Dress Code


While in attendance at all Compass classes, events, and activities, students are expected to dress in a manner that is age-appropriate, developmentally-appropriate, and modest. Teachers and Directors will have the final say on whether dress is inappropriate.




Academic Expectations


ACADEMIC EXPECTATIONS Students in the MAP program as well as Wednesday academic elective classes (ie. Journalism, Debate, History/ Literature, Foreign Language, etc) are expected to complete work as assigned by the teacher in a timely manner. Work that is turned in late may not be accepted. If you have a special circumstance (family visiting, illness, etc), please contact the teachers for arrangements. Students who fail to turn in acceptable work in the time allowed may be dismissed from academic classes. We utilize Google Classrooms for our academic classes, and it is expected that students will have access to Google classrooms in order to participate.




Attendance


We hope that your child loves coming to Compass, and we love having him/her here! We assume students will be in class unless they are sick; however, we also value the flexibility of homeschooling, and we know that sometimes families take vacations mid-semester. If you are going to be out of town, you can let the teachers know out of courtesy, although it is not necessary. Absences will affect some classes more than others. In classes where skills and content build on the previous week's instruction, students with excessive absences may be "lost" when they come back to class and not know where or how to pick up. If you anticipate your child being absent a lot, you may want to contact the teacher to find out if the classes you are interested in work for that. Additionally, performance classes like dance, drama, and musical theatre rely on all students being present for rehearsals since students work together as an ensemble to learn blocking, choreography, lines, etc. If your child is enrolled in a performance class and misses several class periods, his or her role in the final program may be limited or removed.




Special Needs and Allergies


We understand that some students have special needs when it comes to education, behavior, and/or diet. While we do not have a set policy on special needs, many of our teachers are happy to work with parents to figure out a plan that will best fit their child's needs, whether it is preferential seating, adjusted assignments, etc. We may ask parents of special needs students to stay with their children during classes to help provide the assistance they need. Some classes may not be able to make sufficent accomodations for students, depending on levels of needs. We will try to keep communication open between teacher and parent to figure out the best solution for everyone.
As far as allergies go, we ask parents to provide Compass with a list of any known allergies, and we will pass this information along to the teachers within the first month of classes, so they can make accommodations for any lessons that involve food or other materials. Typically, teachers will either try to provide an allergen-free option for the child or ask the parent to provide a safe alternative. If you have any concerns, please speak with the teachers or directors. As we share a space with a church and we have teachers and students coming and going throughout the day, we cannot guarantee that our classrooms or facility will be an allergen-free zone.




Special Events and Field Trips


Throughout the year, Compass schedules various activities and field trips for our students and families. We love to have students and families participate with us - that's what builds our community! We may ask students to sign up in advance for events so that we can have an accurate head count to be prepared with supplies, tickets, etc. If money is required for an event or field trip, it needs to be given before the stated deadline to reserve your place. All money paid for events, field trips, and activities should be considered non-refundable (if possible, we will try to work with you, but if the field trip required advanced ticket purchase or the activity required supplies to be purchased, the money will have been spent and cannot be returned).